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Legal requirements concerning payslips

Posted on in Payroll
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Employers should be aware of the legal requirements concerning payslips – here is the LBW Chartered Accountants guide to the essentials…

Most employees receive payslips and take them for granted, but what are the legal requirements?

All employees, including those working part-time and temporarily, are entitled to receive a written payslip on or before their pay day. The Employment Rights Act (ERA) sets out the required contents of a payslip:

  • Gross pay
  • Amounts and purpose of variable and fixed deductions
  • Net pay
  • Method of payment (where different amounts are paid in different ways)

In practice, most employers give much more information than the basic statutory requirements. For instance, it is obviously good practice to analyse gross pay to show:

  • Basic pay
  • Overtime (hours and rate)
  • Bonus, commission, etc.
  • Special allowances
  • Sick pay (including Statutory Sick Pay)
  • Parental pay (including Statutory Maternity Pay, Statutory Paternity Pay and Statutory Adoption Pay)
  • Holiday pay
  • Employer's and employee's pension contributions

It is also usual to show the period covered by the payment, and the date of payment.

You can significantly reduce queries from employees by giving basic details such as:

  • National insurance number
  • PAYE tax code
  • Tax Office name and reference


LBW Chartered Accountants have recently joined together with PayDashboard which is our NEW, fully digital payroll service.

As a result of a range of ongoing investments made within the firms IT, security systems and team  we have now implemented successfully a functional, fully computerised payroll service (including payslips) that enables you to:

> Gain immediate and secure access to your record as the employer 

> Every employee to access their historic payslips and other information 

> Provide useful tools with statistical data to you as the employer on your payroll costs

> Secure basis to store historic payroll data

LBW will no longer provide hard copy payslips to employees, who can, if they require, log into their personal payroll record to obtain hard copies or other information e.g P60’s etc for their own purpose.

We are proud to be in a position to have fully computerised the payroll departments services, as we aim to deliver ALL the firms services in 2020 on a more secure digital basis that have been tried, tested and delivered to a large number of clients already.

If you are an employer and would like to discuss how we can provide support and advice – contact LBW Chartered Accountants.

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